Senior Receptionist/Administrator

Full time

About CineArk

CineArk is the trusted technical partner to the world’s most ambitious productions, from studio features to high-end television and broadcast. Operating from London, Dublin, and Cardiff, we specialise in video, RF, data, DIT, internet and comms, with a focus on supporting physical production by connecting people and technology. Our commitment to innovation, technical excellence, reliability, and support has established us as the leading specialist in our field.

Brief Role Description:

We are seeking an Administrator to support our Central Operations and various other teams within the Company. This exciting opportunity requires a self-motivated, highly organised, proactive, and personable individual with a good sense of humour, strong work ethic, and positive can-do attitude.

Role and Responsibilities:

Receptionist Duties

Manage incoming calls, assisting with customer and supplier queries and directing them to the appropriate department
Sign visitors in and out of the building
Oversee stock management for stationery, branded merchandise and company supplies
Manage kitchen stock, including ordering and receiving deliveries
Collect signatures for company milestone cards

Administration Duties

Manage emails across multiple shared inboxes
Co-ordinate calendars and meeting schedules
Collate invoices for processing
Update customer databases and the asset management system
Prepare and send documents as required
Complete data entry and cross referencing tasks
Maintain fire attendance logs by checking calendars daily and recording attendance
Support the Central Team with onboarding preparations
Manage diaries for contractors, trial shifts, and new starters ensuring all staff are informed
Analyse reports, including Jola and QTake
Update the Repair Tracker System and attend a weekly meeting with the Engineering Team Leader
Procure goods as required and raise purchase orders for various purchases

Domestic and International Shipping Duties

Manage domestic and international shipping as and when requested
Co-ordinate equipment returns to suppliers for repair
Check shipment tracking details to ensure arrival of items

Candidate Requirements:

Essential

Friendly, welcoming and well presented – You are the first point of contact for CineArk
Common sense and initiative, with the ability to work unsupervised under pressure, working to tight deadlines
Confidence to tackle new tasks
Conscientious with a positive can-do attitude
Excellent verbal and written communication skills
Ability to learn at a fast pace
Strong organisational and time management skills
Flexibility – the company priorities often change unexpectedly, candidate needs to possess the ability to switch tasks at short notice, to meet the business needs.
Discretion – working in highly sensitive areas of film production
Computer literate – strong competency with the MS Office suit – Excel, Word, Outlook, and Apple with ability to learn new programs quickly

Preferred

Experience of domestic and international shipping would be a big advantage

Working Conditions

40 hours per week, working 8am to 4.30pm – with flexibility to work outside of these hours if required
Monday to Friday
Holiday – 20 days per year plus UK bank holidays

Perks and Benefits

Employee Assistance Program
Additional holiday day after 2 years’ service
Employee of the month award
2 unpaid days annually for volunteering
Regular staff socials and celebrations
Company Discount Program

If this sounds like you, apply now

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