CineArk are looking for an Assistant Production Co-ordinator

Full time

Production Co-ordinator

About CineArk

CineArk is a leading film production and TV equipment rental houses. We offer storage, maintenance and technical support to film crew working in the industry. We are a young company, but our commitment to innovation, technical excellence and customer support has quickly established us as a leading company within the industry and we service many of the high-end feature films, TV productions and TV commercials in the UK.

Brief description of role

We are seeking a Production Co-ordinator to become an integral part of our busy and fast-paced production support team, working closely with major UK-based feature film and TV productions. This role blends traditional coordination and scheduling duties with a consultative, client-facing approach – ideal for someone with a background in recruitment, estate agency, or a production office environment.

This is an exciting, dynamic opportunity that requires a self-motivated, highly organised individual with a proactive mindset, strong communication skills, and the ability to manage multiple projects under pressure.

Role and Responsibilities

Coordinating production accounts and ensuring prompt responses to closure, overseeing every stage between.
Taking full ownership of account coordination from initiation to closure, overseeing every stage in between.
Account responsibilities for large accounts.
Building customer quotes using kit lists, schedules and co ordinating equipment availability.
Supporting the accounts dept with invoicing, customer purchase orders and any adhoc account queries.
Liaising with internal departments on support requests, repairs and logistics.
Booking and holding interdepartmental meetings.
Raising and processing outbound purchase orders for production office team.
Researching/updating the customer databases and asset management platform.
Client outreach and business development.
Attending networking events, when required.

Candidate Requirements:

Excellent verbal and written communication skills
Common sense and initiative, with the ability to work unsupervised under pressure
Ability to work to tight deadlines often whilst multitasking numerous accounts.
People skills – must be able to build strong relationships and customer rapport.
Conscientious with a positive can-do attitude
Ability to learn at a fast pace
Strong organisational and time management skills

Flexibility – the company priorities often change unexpectedly, candidate needs to possess the ability to switch tasks at short notice, to meet the business needs
Discretion – working in highly sensitive areas of film production
Computer literate – strong competency with the MS Office suit – Outlook, Excel, Word

Desirable but not essential

Apple OS with ability to learn new programs quickly
Previous experience of CMS tools would be beneficial
Interest in film

Working Conditions

42.5 hours per week, working shifts within our main hours of business of 8am to 6pm – with flexibility to work outside of these hours if required
Monday to Friday
Holiday – 20 days per year plus UK bank holidays

If this sounds like you, apply now

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