Full time

Assistant Production Co-ordinator

About CineArk

CineArk is one of the UK’s leading film production and TV equipment rental houses. We offer storage, maintenance and technical support to film crew working in the industry. We are a young company, but our commitment to innovation, technical excellence, and customer support has quickly established us as a leading company within the industry and we service many of the high-end feature films, TV productions, and TV commercials in the UK.

Brief description of role

We are seeking an Assistant Production Co-ordinator, to become an integral part of our growing and very busy production sales team. This exciting opportunity requires a self-motivated, focused and highly organised individual with excellent communication skills and a strong work ethic to help us support many of the biggest feature film and TV productions based in the UK.  Attention to detail and a positive can-do attitude are paramount. You will be proactive, personable, and conscientious.

Role and Responsibilities

  • Assisting the production team, responding to client emails

  • Preparing customer quotes and managing customer purchase orders

  • Raising and maintaining purchase orders

  • Various marketing tasks including client outreach and social media management

  • Researching/updating the customer databases and asset management system

  • Forwarding incoming emails to the correct departments

  • Answering the office phone and helping with customer and supplier queries

  • Preparing/sending official company documents as required

  • Assisting with freelance crew availability: requesting CVs, diary management

  • Preparing/sending crew estimates, rate forms, and crew memos

  • Liaising with crew for upcoming pencils/covid tests/travel arrangements

Candidate Requirements:

  • Excellent verbal and written communication skills

  • Common sense and initiative, with the ability to work unsupervised under pressure, working to tight deadlines

  • Conscientious with a positive can-do attitude

  • Ability to learn at a fast pace

  • Strong organisational and time management skills

  • Flexibility – the company priorities often change unexpectedly, the candidate needs to possess the ability to switch tasks at short notice, to meet the business needs

  • Discretion – working in highly sensitive areas of film production

  • Computer literate – strong competency with the MS Office suite – Excel, Word, Outlook, Apple with the ability to learn new programs quickly

  • Previous experience of CMS tools would be beneficial

  • Interest in film is preferable but not essential

Working Conditions

  • 42.5 hours per week, 8:30am to 5pm – with the flexibility to work outside of these hours if required

  • Monday to Friday

  • Holiday – 20 days per year plus UK bank holidays

If this sounds like you, apply now

Contact us today