Full time
CineArk is a rental house, supplying specialist film equipment to film and TV production companies worldwide. We service feature film franchises, high end TV productions and commercials, and offer technical support to crew. Our commitment to innovation, technical excellence and customer service has established us as a leader within the industry.
We are seeking an Administrator to support our Central Operations and various other teams within the Company. This exciting opportunity requires a self-motivated, highly organised, proactive and personable individual with a good sense of humour, strong work ethic and positive can-do attitude.
• Incoming call management – assisting with customer & supplier queries/ directing to the correct department
• Email management of various accounts
• Calendar/meeting management
• Invoice collation
• Assisting the Purchasing team – request quotes from suppliers, raise purchase orders and complete transactions
• Updating the customer databases and asset management system
• Preparing and sending documents as required
• Data entry/cross reference tasks
• Stock management – Stationery, Merchandise and Company supplies
• Fire attendance logs – checking calendars daily and logging who is in attendance
• Signing visitors in and out of the building
• Assisting the Central Team with onboarding preparations
• Kitchen stock management including Order/delivery
• Diary management for contractors/ trial shifts/ new starters – inform all staff
• Collecting signatures for company milestone cards
• Report analysis – including Jola & QTake
• Friendly, welcoming and well presented – You are the first point of contact for CineArk
• Common sense and initiative, with the ability to work unsupervised under pressure, working to tight deadlines
• Conscientious with a positive can-do attitude
• Excellent verbal and written communication skills
• Ability to learn at a fast pace
• Strong organisational and time management skills
• Flexibility – the company priorities often change unexpectedly, candidate needs to possess the ability to switch tasks at short notice, to meet the business needs.
• Discretion – working in highly sensitive areas of film production
• Computer literate – strong competency with the MS Office suit – Excel, Word, Outlook, and Apple with ability to learn new programs quickly
• 42.5 hours per week, working 8am to 4.30pm – with flexibility to work outside of these hours if required
• Monday to Friday
• Holiday – 20 days per year plus UK bank holidays
