Full time

Office Co-ordinator

About CineArk

CineArk is one of the UK’s leading film production and TV equipment rental houses. We offer storage, maintenance and technical support to film crew working in the industry. We are a young company, but our commitment to innovation, technical excellence and customer support has quickly established us as a leading company within the industry and we service many of the high-end feature films, TV productions and TV commercials in the UK.

Brief description of role

We are seeking an office co-ordinator, to support our growing sales and office teams. This exciting opportunity requires a self-motivated, focused and highly organised individual with excellent communication skills and a strong work ethic to help us support many of the biggest feature film and TV productions based in the UK.

Role and Responsibilities

  • Attending departmental meetings, taking minutes, co-ordinating action points and following these through to completion

  • Organising departmental schedules and re-arranging meetings when issues arise
  • Ensuring the teams complete agreed tasks within agreed timeframes and sending reminders where required

  • Answering the office phone and helping with customer and supplier queries

  • Assisting the sales team, responding to client emails, dealing with purchase orders and customer quotes

  • Forwarding incoming emails to the correct departments

  • Updating the customer databases and Asset Management system

  • Preparing/sending documents as required

  • Administrative and other ad hoc tasks as needed

Candidate Requirements

  • Excellent organisation skills and attention to detail

  • Ability to learn new systems and processes quickly

  • Confidence to chase-up team members for overdue work and reports

  • Common sense and initiative

  • Conscientious with a positive can-do attitude

  • Excellent written and verbal communication skills

  • Discretion – working in highly sensitive areas of film production

  • Computer literate – strong competency with the MS Office suite – Excel, Word, Outlook.

  • Mac OS experience, with ability to learn new programs quickly

Working Conditions

  • 42.5 hours per week, working shifts within our main hours of business – 8am to 6pm – with flexibility to work outside of these hours if required

  • Monday to Friday

  • Holiday – 20 days per year plus UK bank holidays

If this sounds like you, apply now

Contact us today