CineArk is a rental house, supplying specialist film equipment to film and TV production companies worldwide. We also offer managed storage, maintenance and technical support services to film crew working in the film and television industry. We are a young company, but our commitment to innovation, technical excellence and customer service has quickly established us as a leading company within the industry and we already service many leading feature film franchises, high end TV productions and TV commercials, in the UK, Europe and across the world.
We are seeking an office administrator, to support our growing sales and office teams. This exciting opportunity requires a self-motivated, focused and highly organised individual with excellent communication skills and a strong work ethic to help us support many of the biggest feature film and TV productions based in the UK.
Attending departmental meetings, taking minutes, co-ordinating action points and following these through to completion.
Ensuring the teams complete agreed tasks within agreed timeframes and sending reminders where required
Answering the office phone and helping with customer and supplier queries
Assisting the sales team, responding to client emails, dealing with purchase orders and customer quotes
Forwarding incoming emails to the correct departments
Updating the customer databases and Asset Management system
Preparing/sending documents as required
Administrative and other ad hoc tasks as needed, using MS Excel
Excellent organisation skills and attention to detail
Minimum 2-3 years admin experience
Ability to learn new systems and processes quickly
Confidence to chase-up team members for overdue work and reports
Common sense and initiative
Conscientious with a positive can-do attitude
Excellent written and verbal communication skills
Discretion – working in highly sensitive areas of film production
Computer literate – strong competency with the MS Office suite – Excel, Word, Outlook.
Mac OS experience, with ability to learn new programs quickly
42.5 hours per week, include paid lunch break, working shifts within our main hours of business – 8am to 6pm
Monday to Friday
Holiday – 28 days per year including UK bank holidays