Part time

Accounts Payable Assistant

About CineArk

CineArk is one of the UK’s leading film production and TV equipment rental houses. We offer storage, maintenance and technical support to film crew working in the industry. We are a young company, but our commitment to innovation, technical excellence and customer support has quickly established us as a leading company within the industry and we service many of the high-end feature films, TV productions and TV commercials in the UK.

Brief description of role

We are seeking an Accounts Payable Assistant to provide financial, administrative and clerical support to our office and finance team.   This is a part time role, which offers hybrid working. 

The right candidate will be process-driven with a good degree of flexibility, initiative, and common sense.  A team player with a positive outlook and a can-do attitude who can take ownership of a task and see it through to completion. As we use Xero, previous experience of this will be an essential requirement.

Main duties

  • Maintaining the lease tracker & repeating invoices Excel spreadsheets
  • Checking purchase orders match invoices
  • Checking, approving, and querying invoices
  • Creating repeating bills on Xero
  • Assisting with accrual and prepayment journals
  • Working with multiple VAT types including VAT on import & Reverse Charge
  • Dealing with invoices in foreign currencies
  • Reconcile multiple bank feeds including GBP, EUR, AUD & USD
  • Reconcile two credit card accounts with multiple card holders (incl directors)
  • Maintain and update supplier details on Xero
  • Liaise with suppliers/subcontractors to confirm bank details and raise external queries
  • Help maintain a Google Sheets spreadsheet for subcontractor invoices
  • Maintain multiple boards on Monday, for queries, purchase orders and to do lists
  • Work closely with the other members of the finance team
  • Help implement procedure changes for accounts
  • Weekly finance meeting with heads of departments and directors, where you will advise on the AP position and chase queries (via teams)
  • Sole-responsibility of AP reporting directly to the Finance Manager
  • Assisting with Month End and Year End procedures
  • Other ad hoc accounts duties, such as reporting on Xero

Essential requirements

  • Min 1 year in a bookkeeping or AP role
  • AAT Level 2 or equivalent
  • Detail oriented and possess high level of accuracy
  • Strong analytical, problem solving and organisational skills
  • Strong verbal, written, and interpersonal skills
  • Be able to work remotely with good self-management skills
  • Ability to work independently and/or with a team and take on new tasks
  • Intermediate experience with MS Excel/Google Sheets and MS Outlook
  • Experience with Xero

Desirable requirements

  • AAT Level 3 or equivalent
  • Experience with Monday.com
  • Experience with timesheets
  • Knowledge of production industry
  • Experience using Apple computers/laptops
  • Experience dealing with duty & import/export VAT

What you will get in return

  • Part-time 20 hours, flexible over 3-5 days but Mondays & Fridays are essential
  • Salary up to £15 p/h
  • Hybrid working – min 1 day in the office (Monday)
  • 2hrs dedicated development time each week (pro-rata)
  • Holiday 20 days + 8 bank holidays (pro-rata)
  • Full equipment provided for remote working – Apple products, desk etc.
  • Company socials

If this sounds like you, apply now

Contact us today